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Secretary required - Gasbags North East

Help needed.

Gasbags North East are looking for a new secretary. 

The role of the secretary is to support the chair in ensuring the smooth functioning of the Management Committee. In organisations without paid staff, the secretary may take a greater role in the day-to-day administration of the organisation. The Secretary’s tasks include:

 

Ensure Responsible Administration

  • To prepare agendas in consultation with the Chair and other committee members.
  • To circulate agendas and any supporting papers (written and/or electronic) in good time.
  • To receive agenda items from other committee members.
  • To check that quorum is present.
  • To minute meetings and circulate the draft minutes to all committee members.
  • To ensure that the chair signs the minutes once they have been approved.
  • To check that committee members and staff have carried out action(s) agreed.
  • To circulate agendas and minutes of the annual general meeting (AGM) and any special or extraordinary general meetings.
  • To ensure up-to-date records are kept of committee membership.

 

Make Arrangements for Meetings

  • To ensure arrangements for meetings are met (booking the room, arranging for equipment (also appropriate documentation) and refreshments, organising facilities for those with special needs, etc).

 

Other Duties

  • To sit on appraisal, recruitment and disciplinary panels as required.

 

Qualities and Skills Required

  • Organisational ability.
  • Experience of committee work and procedures.
  • Minute-taking experience.
  • Good communication and interpersonal skills.
  • Impartiality, fairness and the ability to respect confidences.
  • Approachable and sensitive to the feelings of others.
  • Well organised and an eye for detail.
  • Ability to work well with the Chair and other committee members.
  • Good timekeeping.
  • Knowledge and experience of IT including social media and websites.

 

Time Commitment:  The role of Secretary requires a commitment of 2 hours per month (this can vary depending on the situation).

Contact Person

Rees Hodgson

Venue Address

United Kingdom

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